Preamble

This Privacy Policy is issued by:

Sarah Embrechts - Sarah Em

Boomgaardstraat 50, 2600 Berchem

Belgium

Company number 0771.568.583

VAT number BE0771.568.583

with website www.sarahem.be

email address hi@sarahem.be

(hereinafter referred to as the "photographer")

This Privacy Policy is issued by the photographer in her capacity as data controller and applies to the processing of personal data via the website www.sarahem.be, as well as to the processing of the data of her clients.

The photographer will treat your personal data, being information by which you can be identified as an individual, with great care and will take appropriate measures to prevent misuse, loss, destruction, damage, unauthorized access, unwanted disclosure, unauthorized modification, or any other unlawful processing.

The photographer processes your data in accordance with the principles of lawfulness, fairness and transparency, purpose limitation, data minimization, accuracy, storage limitation, integrity and confidentiality.

Through this Privacy Policy, the photographer wishes to inform you about:

• which personal data are collected and how they are collected;

• what your data are used for and the legal basis for this use;

• how they are protected;

• with whom they are shared;

• whether your personal data are transferred outside the EEA;

• and how long they are retained

It is then explained how you may exercise your rights with regard to the information collected. This transparency ensures that you can make informed decisions when providing your personal data. The photographer may amend this Privacy Policy at any time. The photographer will publish the latest version of the Privacy Policy on her website. It is therefore recommended that you review it periodically. If your prior consent is required under applicable law for amendments to this Privacy Policy, the photographer will contact you.

This Privacy Policy was last updated on 1 March 2026.

What personal data does the photographer collect?

The photographer processes the following personal data:

• General data such as first name and surname, gender, telephone number, position, address, email address;

• Financial data such as bank details;

• Login details for online tools, social media channels and online advertising accounts, IP address;

• Other personal data that you voluntarily provide to the photographer.

When you browse the website www.sarahem.be, your IP address and behavioural data may also be collected through cookies. In this regard, the photographer also refers to her Cookie Policy, which you can consult via this link.

No sensitive personal data are collected.

You may have provided your personal data to the photographer via email, via her social media pages (for example Facebook Messenger, Instagram), by browsing the website www.sarahem.be, or in any other way. The photographer may also have received your data via third parties, for example following a referral or through public sources such as the Crossroads Bank for Enterprises.

Please do not forget to inform the photographer of any change to your personal data if this information is relevant to the photographer. The photographer, in turn, strives to keep your personal data accurate.

If you do not wish to provide certain data, it is possible that the photographer may not be able to perform the requested services (properly).

What does the photographer use your personal data for?

The photographer uses the personal data described above for the following purposes:

To tailor content and resources to your preferences;

Direct marketing;

To present the photographer’s website in the way that is most efficient for you and your device;

To respond to your questions and requests;

To inform you of offers as published on the photographer’s website or on the website of one of our partners;

To assess the suitability of applicants for a specific position or assignment;

To communicate about available vacancies;

To inform you about the photographer’s products and/or services;

To manage relationships with clients;

To provide data to processors engaged by the photographer for the performance of certain services;

To assess and improve the photographer’s services, systems and website;

To communicate about events, offers, surveys, competitions and research;

To process personal data in order to comply with legal obligations;

All activities to support and promote the continuity and sale of the photographer’s services;

To send advertisements and email messages in the context of direct marketing. You may always choose not to receive any further marketing messages in the future.

The processing of your personal data for the above purposes is permitted under the General Data Protection Regulation for the following reasons:

The processing may be necessary to comply with a legal obligation incumbent upon the photographer;

The processing may be necessary for the performance of an agreement between you and the photographer;

The processing is lawful if it is necessary for the purposes of the legitimate interests pursued by the photographer, except where your interests override the interests of the photographer;

In certain cases, the photographer will process your data on the basis of your consent for the purposes described above, insofar as this is in line with the relationship between you and the photographer. In this respect, it is important to mention that the consent given, for example for your email address and its use for sending our newsletter, may be withdrawn at any time, for example via the “unsubscribe” link at the bottom of every newsletter.

What protective measures has the photographer implemented?

The photographer has taken administrative measures (such as the use of passwords, confidentiality agreements where necessary), organisational measures (e.g. appropriate storage methods, regular backups, limiting access to persons who need the data) as well as technical measures (e.g. antivirus software, securing network connections through the use of a Secure Socket Layer (SSL)) to protect your personal data.

The photographer also strives to take appropriate measures in the future, always taking into account the specific nature and size of her activities, the state of the art, implementation costs, as well as the context and purposes of processing and the varying likelihood and severity of the risks to the rights and freedoms of individuals.

The photographer’s website may contain links and plug-ins to external websites. If you provide personal data to these websites, the privacy rules of those websites shall apply and such parties shall primarily act as data controllers.

With whom does the photographer share your personal data?

The photographer only shares your data with external service providers who assist the photographer in the performance of the services. These include her IT providers and accountant.

These external service providers are also bound by privacy legislation and the photographer makes the necessary arrangements with them (for example by entering into a data processing agreement). They only receive the data that are necessary to perform their service. These parties do not use your data for their own purposes.

Finally, your personal data are shared with the competent authorities if they so request. The photographer will inform you of this in advance if this is permitted.

Are your personal data transferred abroad?

The photographer will only transfer your personal data to countries outside the European Union if the European Commission is of the opinion that an adequate level of protection is provided there and those countries appear on the list of third countries approved by the European Commission.

If this is not the case, the photographer will ensure that the country or international organisation has taken the necessary security measures to safeguard the protection of your personal data.

How long does the photographer retain your personal data?

The photographer retains your personal data for as long as necessary for the purpose for which we use your data or no longer than strictly necessary to comply with our legal and regulatory obligations. The final retention period will therefore always depend on the applicable legislation and the respective purpose for which your data are processed. Above, you can consult a schematic overview per processing activity.

Applicable law and court

This Privacy Policy and the processing of personal data are in principle governed by Belgian law. All disputes shall preferably be settled amicably. If this proves impossible, all disputes arising from this Privacy Policy and the processing of personal data shall fall within the exclusive jurisdiction of the courts and tribunals of the district in which the photographer has her registered office, if this is permitted under the applicable legislation.

Contact point

Do you have questions, or do you wish to submit a request or objection regarding the processing of your personal data or this Privacy Policy? Please contact the photographer via hi@sarahem.be. Please add proof of your identity.

The photographer will provide you with a response as soon as possible and in any case within 1 month. Exceptionally, this may take longer (up to a maximum total of 3 months), but in that case the photographer will inform you within 1 month of the reason. Whether or not you may exercise your rights depends on the processing and the legal basis.

Cookie Policy

What are cookies

Cookies are small text files that may be stored on your computer when visiting websites. Information is stored in this text file, such as your language preference for a website. When you revisit our website later, that cookie is sent back to the website. In this way, the website recognises your browser and can, for example, remember your language preference.

Why does the photographer use cookies?

The photographer uses four types of cookies for both functional and analytical purposes:

• Necessary cookies help make a website usable by enabling basic functions such as page navigation and access to secure areas of the website. Without these cookies, the website cannot function properly.

• Functional cookies ensure that a website can remember information that influences the behaviour and design of the website, such as your preferred language or the region where you live. Without these cookies, you will see the standard version of the website.

• Performance cookies help website owners understand how visitors use their website by collecting and reporting information anonymously.

• Personalisation cookies ensure that we tailor content and advertisements to your preferences and browsing behaviour on our websites, making them more relevant to the individual user. Without these cookies, you will see a standard version of the website and a standard advertising offer

How can I see which cookies have been placed on my device?

If you want to know which cookies have been placed on your device, you can use a setting in your browser. Via the links below, you will find more information on how to do this.

How do I delete cookies?

If you want to know how to delete cookies from your device, you can use a setting in your browser. Via the links below, you will find more information on how to do this.

Firefox: https://support.mozilla.org/nl/kb/cookies-verwijderen-gegevens-wissen-websites-opgeslagen

Chrome: https://support.google.com/chrome/answer/95647?hl=nl

Safari: https://support.apple.com/kb/ph21411?locale=nl_NL

Internet Explorer: https://support.microsoft.com/nl-be/help/17442/windows-internet-explorer-delete-manage-cookies

Liability

The photographer cannot in any way be held liable for any direct or indirect damage resulting from the use of our website, our services and/or the processing of your personal data. You shall fully indemnify and hold us harmless against all damage, costs, expenses and losses that may arise from this.

If and insofar as the photographer should nevertheless be held liable in any way, liability for indirect damage shall in any event be excluded. Any possible liability shall moreover be limited to an amount of €1,000 per event and €2,000 per calendar year. Furthermore, our liability shall under no circumstances exceed the amount paid out by our insurance.

General terms and conditions

By taking note of our privacy statement, you also agree to our general terms and conditions.

What are your rights?

• Right of access and inspection

You have the right at any time and free of charge to take cognisance of your personal data, as well as of the use we make of your personal data, in accordance with the provisions applicable in the sector.

• Right to rectification, erasure and restriction

You are free to communicate your personal data to us or not. In addition, you always have the right to request that we rectify, supplement or erase your personal data. You cannot object to the processing of personal data that we are required by law to retain and process. You may also request that the processing of your personal data be restricted.

• Right to object

You also have a right to object to the processing of your personal data for serious and legitimate reasons.

• Right to data portability

You have the right to obtain your personal data processed by us in a structured, commonly used and machine-readable format and/or to transfer them to other controllers, in accordance with the provisions applicable in the sector.

• Right to withdraw consent

Insofar as the processing is based on your prior consent, you have the right to withdraw that consent.

Exercise of your rights

In order to exercise your rights, you may contact us by letter or by email via hi@sarahem.be. In order to ensure that the request for access has been made by you, we are required to verify your identity and ask you to send a copy of the front of your identity document together with your request. In this copy, please black out your photograph and MRZ (machine readable zone, the strip with numbers at the bottom of the passport). This copy will be destroyed immediately after verification of your identity. This is to protect your privacy.

You have the right to lodge any complaints with the competent authority

You may also always lodge complaints with the competent authorities. For Belgium, this is the Belgian Data Protection Authority, Drukpersstraat 35, 1000 Brussels, Tel +32 (0)2 274 48 00, Fax +32 (0)2 274 48 35, contact@apd-gba.be.

All this within the framework and limits of the applicable legislation.

How we secure personal data

The photographer takes the protection of your data seriously and takes appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure and unauthorized modification. If you have the impression that your data are not properly secured or there are indications of misuse, please contact us immediately at our address or via hi@sarahem.be

Changes

In the event of changes to this privacy statement, the photographer will always publish them on the website www.sarahem.be. All material changes will be published through appropriate notices on this website or via other communication channels.

Disclaimer

General

This Disclaimer is issued by:

Sarah Embrechts - Sarah Em

Boomgaardstraat 50, 2600 Berchem

Belgium

Company number 0771.568.583

VAT number BE0771.568.583

with website www.sarahem.be

email address hi@sarahem.be

(hereinafter referred to as the "photographer")

The photographer reserves the right to amend this Disclaimer from time to time.

The photographer therefore recommends that you review this document periodically. If you do not agree with the provisions below, the photographer requests that you leave this website.

This Disclaimer was last updated on 1 March 2026.

Content of the website

The photographer strives to keep the content and information on this website up to date and accurate. However, the content and information on this website (texts, images, videos, etc.) are intended for general information purposes only. For example, the photographer does not in any way guarantee the suitability of the information for a specific case, nor its reasonableness. It is possible that the content and information provided may still contain errors or omissions. Have you noticed any incorrect information? Please contact the photographer at hi@sarahem.be.

The photographer expressly reserves the right to make changes or to remove information. If the website refers to other websites or contains specific hyperlinks, this does not mean that the photographer approves all content on those websites and under no circumstances can she be held responsible for the proper functioning of or the content of those other websites.

Functioning of the website

Furthermore, the photographer strives for the flawless functioning of all features of this website. However, the photographer cannot guarantee that the website is free from viruses or other (technical) defects. The photographer cannot be held responsible or liable for any direct or indirect damage caused by access to or use of the website.

The photographer may at any time restrict access to (parts of) the website, whether for maintenance purposes or for any other reason.

Intellectual property

The photographer expressly reserves all intellectual property rights, including but not limited to copyrights and trademark rights, to all content (texts, images, videos, etc.) on this website. Certain images may be owned by third parties. Nothing may be copied, reproduced or otherwise used without the photographer’s express permission (except where statutory exceptions apply).

Liability

The photographer’s liability shall in any event be limited to ten thousand euros (€10,000.00). The photographer does not limit or exclude her liability in the event of wilful misconduct, fraud, or where such exclusion or limitation would not be permitted under applicable law or case law.

Applicable law and jurisdiction

Belgian law applies to this Disclaimer. Any disputes shall be submitted to the courts and tribunals of the district in which the photographer has her registered office.

Contact

Do you have any questions, comments or concerns regarding this Disclaimer or the website in general? You can always contact the photographer at hi@sarahem.be